Regular Board Meeting
Lake Cumberland Resort Community Association
August 27th 2018 6:00 pm
Call in number: 712-451-0011 Act#257632
Call to Order- President
Welcoming comments from the President
- Minutes from the Board Meeting 05/19/18
- Minutes from the Homeowner Meeting 7/14/18
- Minutes from the Organization Meeting 7/23/18
- Pools Update – Repairs – Equipment
- Grounds Maintenance Update: Gates, Grounds, Lighting
Resort Operation/Finance Report
- Current Financial Standing
Conference call: 712-451-0011 Start 5:30 pm.
Silent Guard has spent the better part of 2 days onsite addressing the gate issues.
Gate 1 outbound – Parts on order, any day.
Gate 3 outbound – Back in operation. Thanks to Sonny & Rob’s trouble shooting Silent Guard was able to come in and get this one back up and operational in short order with minimum repairs needed.
Gate 5 – The new arm was installed. They found what might be a bad splice in the line and as a result relocated the control panel eliminating the need for a splice all together. Does that mean its good to go? Time will tell.
Gate 6 – Replaced the batteries in the keypad.
In summary Gate 1 outbound is the only gate not working at the present time.
As mentioned in the July update if you see issues in and around the dumpsters during peak season please let us know. For both our Homeowners and Guest we want to create a great experience.
Wildlife is active within Pulaski County
Black Bear – continues to be seen within the Resort on a weekly basis. If you do experience a Bear encounter please be sure to report time and location to our Security team. Updates will be provided quickly.
Timber Rattler & Copperheads – indigenous to the Southern KY geography we are experiencing sightings daily. Copperheads have been seen on average 6+ per evening by Security behind all resort gates. As we move into the dry hot summer this snake will seek cool / moist areas. Please be careful to check around pools / avoid trails & mud holes where possible. Park Services has alerted us that Timber Rattlers are in peak mating season and on the move throughout SE KY. These snakes seek warm / shaded areas and are most often sighted late afternoon and evenings. If your home has a garage please make sure you keep all doors closed when not in use. If you are walking in the evenings bring a flashlight – Timbers look for warm pavement & concrete.
Homeowners Annual Meeting
Lake Cumberland Resort Community Association
July 14th, 2018
On behalf of the Board of Directors, we would like to thank you for your continued support in building our community. This year’s Annual Meeting was held July 14th at 10:00 a.m. The only item on the Agenda was the election of two Board Members to serve a term of three years. There were a total of 165 proxies / ballots present with the following results:
Steve Halpin – 136
Jean Kaste – 132
Gerald Dick – 35
Dennis Whitman – 13
The following positions will be effective July 14th, 2018:
Dr. Tony Rodgers – President
Gary Seagraves – Vice President & Secretary
Steve Halpin – Treasurer
Walt Thurnau – Board Member
Keith Stockberger – Board Member
Jean Kaste – Board Member
Al Grasch – Board Member
The Board would like to thank all members for their support as we continue to build a strong, active community.
Lake Cumberland Board of Directors
Gate 5 Update
We are still having issues with the gate, but we expect the new parts this week. The manufacturer and Silent Guard seem to be on the same page. We still have cameras on the gate and will continue to monitor.
Contact us Responses
For those of you that use the “contact us” email for issues, our response time is usually less than a day. Many answers come within minutes. Going forward there could be a delay in response time due to changes in work and personal commitments of the volunteer board members. If you do not get an answer within 72 hours, please resend. We will continue to work towards the timely answers most have been accustomed to.
Please note the recycle trailer is a free service. We do anticipate when it will be full and contact the company to swap it out. Even with good planning, we are still at their mercy for when they swap it out. While it looks like the trash compactors have had less construction material, we still are having issues. Please make sure your contractors do not use the compactor for their constructions debris. They should be taking it to the dump, not leaving it next to the compactors. When TV’s, old boards, and old fridges are left on the side, we have to pay to have the material hauled away. We try to minimize these trips based on cost. There are going to be times with that material sits. Lastly, when the compactor is full or close to full, please call or text the security number listed at each compactor. Someone will be out to compact. Weekends, especially Sundays, are very heavy garbage days. The garbage is compacted multiple times per day this time of year.
Notes from Member Meeting
We are still trying to gather facts, but as of this writing, the claims of break-ins that were made at the Member Meeting have not been verified by any law enforcement agency. The security staff, in conjunction with the Pulaski County Sheriff, has not been able to substantiate the claims of any break-ins at LCR.
Gate 1 Update
Gate 1 exit is malfunctioning and will be added to the list for a immediate repair.
Gate 5 Status
Silent Guard was out for 3.5 hours on Tuesday morning working on this gate. While it was operating this afternoon, it is still not right. We will monitor it closely and additional parts have been ordered. The hypothesis is the electronics are fine, but the arms may have a mechanical flaw. That will be repaired. We have expressed the frustration of the Members that this gate has not been working correctly for months. Since we essentially just paid for an entire gate in March, this work has been covered under warranty to this point. If you see or have any issues with Gate 5, please contact security immediately. Do not manually open or close the gates.
While we have a standard plea to not throw metal and other large objects in the trash compactors, we are now asking for you and your guests to contact security if the compactors are full. We have had several eye witness accounts of bears roaming the resort. We think we have at least two at this point. Leaving trash lying around the compactors will attract them. We prefer the bears naturally make their way back out of the resort. The phone for security is listed at both trash compactors.
Bear(s) roaming resort
Please use caution as bears have been spotted in the resort.
There will be a separate email concerning the election.
The Annual Member Meeting is at the Restaurant this Saturday, July 14 at 10:00AM. The only item on the agenda will be to vote for the two open Board positions. Please make sure to know your lot number and/or full street address when voting in person. Steve will try to get there about 9:45AM if folks need to verify any lot information.
The candidates are:
RECC will be onsite tomorrow afternoon to take down the tree behind gate 5 that is leaning against the power lines. They will cut the power for about 1 hour during the process of taking the tree out.
July 14 Member Meeting
There are four candidates for the two open Board positions.
If you cannot be there in person and wish to submit a vote via proxy, there are two people that the Board is aware that are circulating proxies. Please email to get a copy. You can send an email to Gerald Dick at firstname.lastname@example.org. He is collecting proxies to vote for himself only. You can email Steve Halpin at email@example.com for his proxy. Steve plans to use all proxies to vote for Jean Kaste and himself.